USPS
LETTER MAIL
DIGITAL PRINTING, ENVELOPE INSERTION, AND MAILING
How it Works!
A member of our team will work with you to go over all aspects
of your mailing.
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GATHER
INFORMATION ABOUT THE JOB
Here is the information we will obtain:
1. Mailpiece quantity
2. B/W or Color
printing
3. Single or Double sided printing
4. Number of pages per piece(this determines
the envelope type that will be used)
5. Envelope Type (#10 vs. 9x12) - (Single or
Double window)
6. Mail Class - First Class or Standard Mail
7. Required Mail Date
8. Letter format(Pre-merged letters(PDF or Word)
or Letter Template and Data file)
PROVIDE
A QUOTE
Our team will then provide a detailed quote. Your company benefits
from time and labor savings along with reduced postage fees. When
the quote is approved, job processing begins.
PROCESS
THE JOB
Here are the steps:
1. A secure FTP site is setup for your company
- Your staff will login using our user
friendly secure web interface
2. The letters are uploaded(Pre-merged letters
or Letter Template and Data file)
3. A confirmation email is sent confirming receipt
of your files
4. If we are merging your letters, your data
file will first be cleansed via the USPS NCOA database
- Your letters will be merged and barcoding
will be added for enhanced quality control and tracking
- Proofs will be provided electronically
for review by your staff
- We will wait for approval before
moving forward with printing
5. Your letters will be printed
on our high quality digital printers
6. The letters will then be inserted
into envelopes using our top of the line folder/inserter machines
7. Postage is applied to the envelopes
8. The job is mailed via the USPS
Our staff is just a phone call away during the entire process!
Please do not hesitate to contact us if you have any questions
while your job is being processed.
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